When we started Lucid Meetings, it wasnt because we were all excited about meetings. What do we specifically need to start, stop, and continue? The one-on-one conversations, town hall meetings, where you might be addressing a large group of people, smaller group meetings, where issues are discussed and decisions are formulated as a result, reporting meetings to board and shareholders and presentations of all types. But the kind of thinking and decision making we need when resolving a logistics problem (operations) is not the kind of thinking we need when evaluating the threat posed by a looming budget shortfall (strategy). It involves establishing a consistent pattern for the group to meet to help facilitate good communication and develop good habits. Definition Team Cadence Meetings are used to keep teams aligned towards a common goal, to keep everyone informed, and to ensure work momentum. New leaders can start by joining a cohort or a community of practice with other leaders, whether it's live, online or uses a combination of both. First, we look way back to the start of the No Bullsh!t Leadership journey in 2018 to Episode 6, which was The Psychology of Feedback. This is a longer meeting involving key decision makers in your organization. Subject: Let's set up our one on one meetings cadence. The leadership team's job is to make decisions that keep reality aligned with the strategy, and the strategy relevant to the day-to-day reality. Aug 18, 2017 Work through the issues and agree on the action plan. It's also where you empower your people by offering them support, guidance and encouragement. 1) Build more cohesive, collaborative cross-functional teams. KPIsWhat are the specific initiatives and results that you've committed to delivering? This lets everyone else know to expect delays getting replies and plan accordingly. For a simple soup-to-nuts approach, try Anna OByrnes Essential Strategic Planning Toolkit, which walks you through the basics and gets you some measurable goals. Alternatively, start here and do some shopping:Navigating the Dozens of Different Strategy Options. We want that for you because we believe you want that for you. One big problem with meetings: there are too many things in too many places. NOVEMBER 16, 2020. The Cadence of today is an award-winning, internationally recognized leader in the travel industry and has received numerous accolades for workplace culture. Answering the "What is Fred up to?" Elise Keith They do not let days of change and drift pass between check-ins; they have their fingers on the pulse. Weekly Meeting found in: Weekly Progress Report Status Of Work Structure PDF, Weekly Project Schedule Status Checklist Microsoft PDF, Weekly Project Management Schedule Sample PDF, Weekly Meeting Schedule Of Business Ppt.. Plan for both. So tell us everything. And while you might be tempted to schedule meetings on an "as-needed" basis or one at a time, we recommend choosing a definitive meeting cadence so leaders know what to expect. By the time you get down to layer three, that message has been diluted in a way that sometimes is completely unrecognisable. Three reasons: When run well, a Monthly + Anytime Strategic meeting: Now that weve looked at the individual meetings in the series, lets see how they all work together to keep an organization humming. If you're spending a lot of your time in meetings, you want to make them count!In this episode we talk about how to bring together all aspects of the individual AND group meetings that drive your execution tempo, as I let you in on my proven leadership meeting cadence.This is an incredibly detailed episode, so we've created a free PDF guide . Without strong, single-point accountabilities, you can fall into the trap of decision making by consensus. Your meeting cadence should lead to effective meetings for the team leaders and participants. One of the best ways to do this is with a meeting tool like Hive Notes. Explore other podcast episodes - Here Define metrics for meeting them, such as new quarterly targets, KPIs, etc. If we talk about the big strategic challenges the same way we approach our day-to-day tasks, we waste unnecessary time on the small items and give the big ones short shrift. There are 5 meetings in the series. Some small companies gather the whole team from all positions and discuss the day ahead; some divide the leadership into one-on-one and team meetings. Second, the leadership team needs to possess and reinforce the relational maturity necessary to challenge each other productively and hold each other accountable. in Before we schedule a meeting, we like to ask the following questions. Below are three reasons for adopting a regular meeting cadence following a big . Having a plan in place before going into a meeting will ensure you stay on track when discussing what needs to get accomplished. Whether you have an existing plan, or are starting from scratch, The stability of your organization and operating environment, Revisiting the plan and clarifying definitions, Reviewing recent events for impact to the overall strategy, Reviewing past performance against targets so new reality-based targets can be set, Documenting the specific programs and targets for every functional group in the coming 90 days, Celebrating victories and accomplishments, Sharing key learnings, goals and challenges, Working together to establish a 90 day plan to which the whole team can commit. These gatherings are mistaken for meetings. Lets start with a humble one-on-one. - The Leadership Meeting Cadence: Bringing the concepts to life by No Bullsh!t Leadership , . Cut people off if they go off topic. Establish trust. The 4 core meeting agenda templates and the meeting cadence used by high-performance leadership teams to drive strategic execution. Now go run a magnificent organization! We help you and your team identify what you love and how to align your actions. Does all that look like too much? Now every leadership level has the same performance categories, but obviously a different focus on each, depending on the scope and time horizon of the role. There are 4 facilitator guides in the pack: We have to master the art of both written and oral communication. Purpose: Often referred to as a daily stand up, the type of meeting is more administrative in nature and is designed to keep the leadership team in sync. This was where we brought to bear all of the constructive tensions in the team and turn them into a better understanding of how to create value. If this helps, make sure you share it with your team so that you're all working from the same playbook. Here are five top tips for running an effective leadership meeting: Here are five management meeting topics and ideas that you may want to implement in your next leadership team meeting: Here are a few leadership meeting agenda examples for various kinds of meetings. Many teams have stand-up meetings every day . Once youre clear about what you want, we create, align, and execute the plan to get you there. These meetings can be used by leadership to communicate any upcoming organizational changes to employees and ensure that they get relevant information on time. If you're spending a lot of your time in meetings, you want to make them count!This week, we talk about how to bring together all aspects of the individual AND group meetings that drive your execution tempo, as I let you in onmy proven leadership meeting cadence. Finally, we developed this meeting cadence after lots of research and experimentation. Oh, weren't those the days when we could travel! Assessment of the day jobHow are you performing in the key result areas that have been defined as important for your level? We could cover some stuff that might be topical, it might just be some general stuff, it might be personal, but those are the things that build the relationship with your people, and so losing that will be an awful shame. To ensure consistency of message throughout the company. What do we need to focus on next? Use the remaining time to review the action items, set the agenda for the weekly overflow . That would be a sheer waste of time and if it becomes a habit, can be counter-productive to team performance. When we don't meet our performance standards, that we've set, we want to know why, and we want to know why in some detail, and we want to hold people to account for that. Even when you outgrow the ability to do full team business reviews, the meetings provide opportunities for new team members and individuals with specialized knowledge or functional roles to occasionally join the meeting and discuss the results of what they've been working on and see the leadership team interact together. These conversations put you eyeball to eyeball with another human, and you're not always going to see things the same way as each other. This defacto power of veto will kill your decision making processes. For me, that assessment might have involved a measurement of how all the new investments the company undertook performed against the internal rate of return hurdles that the board had established. Coaching may help. Step 3 Watch. I didn't need to be involved day to day. This is why its important to keep meetings at theoperationalandstrategiclevels separate. There are two meetings in the operational cadence; a short Daily Huddle and a longer weekly team meeting. Leadership team cadence is like the drum beat that helps a leadership team march in rhythm and alignment. There are always strategic challenges! To make this work, they must act at two levels. And sometimes we just pay difference to people's desire to know what's going on and to contribute. Recently weve been exploring the science and theory behind what makes meetings successful. Empowerment is an indication of lasting success. This post covers the core meetings that drive effective business management. After the Quarterly Strategic meeting, one person will make sure that the new targets are all set up so you can start reviewing them in next Mondays Leadership meeting. RESOURCES AND RELATED TOPICS: Ep. #3. 3. They dont just activate, they invigorate. On the other hand, highly-productive leadership meetings will ensure everyone is always on the same page, aligned on goals, and working towards them together . Dedicating this time every month for longer problem-solving discussions keeps them from bogging down the weekly meeting. I'll then share the different types of group meetings I used to manage team performance with my leaders. The main focus for these meetings, however, is problem solving. A meeting that could have been an email As a business operations professional, one of the things that always showed up at my desk was ' meeting cadence ' often disguised as ' operational. What is the meeting's purpose? Each leader within an organization will have different priorities based on their specific job role or department. Were here to bring you the management meeting topics, tips, and tricks your leadership team needs to achieve success ! (28 minute read). So in other words, you can have 15 people in a room saying that something is a good idea, number 16, who might be a thought leader says, I don't agree with that. Define metrics: New quarterly targets, KPIs, etc, Identify key messages to be shared with stakeholders. This person's accountable for decision making tempo and needs to balance consultation with speed, but ultimately this is what leaders are paid for. If no one raises any issues for more than a few days in a row, probe harder. They have to demonstrate a willingness and ability to listen and to change their position in light of better information. Its an all-in-one performance management and people management tool that lives inside of Teams to work where you're already working. This creates the following rules for leadership team meetings: The meeting agenda templates and guides outlined below provide a solid foundation for scheduling and running your leadership teams meeting cadence. Now development meetings happen monthly with 1 to 3 people. Additionally, there should be clear action items outlined and assigned to each person based on the results of the discussion. Most groups dedicate at least one to two days for strategic planning every year. So we talk about that. At Relationship Impact we define leadership team cadence as the necessary pattern of interactions (meetings, one-on-ones, written communications) that enable a leadership team to shape,. 2020 329. Solutions Leadership Teams Plan meetings better, use the time well, establish a meeting cadence and help your team focus on putting your strategic priorities into action. 1. You need to have a way to measure your leader's performance based on both their results and their behaviours. When you're dealing with a board, you have to give them the respect, of preparing well for them, which we always did. Habits are behaviors so common that theyre done unconsciously. After all, meetings are much maligned and many leaders see them just as a necessary evil, where time is wasted and value disintegrates before their very eyes. Any meeting of this nature has to be chaired and managed by the accountable decision maker. This is one of those things that I think we're losing with remote working. Now lets make that feeling infectious. Lets align your goals and visions with your unique cadence. Instead, much more time goes directly into problem solving. #3. Then twice a year, a formal assessment would be undertaken against these scorecards and become part of the annual review process. Anticipate at least 30 minutes for each smaller decision. Its a very rewarding way to work, because not only do you stay up-to-date, you see that youre part of a group that can deal with issues and get stuff done. Leadership Teams: Meetings are held once a month. If you're spending a lot of your time in meetings, you want to make them . Now obviously, size matters. You've probably heard me say before that diversity, in all its forms, is incredibly important for moral reasons, if nothing else. In todays world, the status quo is no longer an option. Why? Enablesreflects the fact that cadence is a facilitative tool and, while important, it is one of many tools leadership teams use to effectively lead and manage their organizations. one-to-ones Leadership team meetings A weekly team meeting cadence is often entirely too frequent. However, none of this will be possible if the leaders in your organization never talk to each other or are forced to sit through poorly-prepared and poorly-conducted leadership meetings . A well-designed cadence simply will not work unless the individuals participating in the cadence are equipped to have the inevitable tough discussions about the organizations most important challenges. The Leadership Meeting Cadence: Bringing the concepts to life. We've prepared facilitator guides for all the meetings described here, and put them together in a single packet that you can download at the end of the post. Thats flow. I'm going to let you in on the leadership meeting cadence that I developed over the last 10 years or so of my executive career. A leadership learning cadence for new managers might include: Join a Leadership Cohort/Community Learning starts with sharing ideas, and idea-sharing doesn't require classes. How often should you meet? While the plan above looks and sounds like a ton of time spent in meetings, it represents just 10% of a full-time employee's available time. I don't think we should do it, and everything grinds to a halt. Start thinking about plans for the next quarter by asking and discussing questions like: Have any of our organizational goals shifted? Without this framework the context of a cadence becomes confusing and can be counterproductive. The Quarterly meeting reviews progress, adjusts the strategic priorities, and sets the specific strategic targets for the coming quarter. You've got to make it fit for purpose. 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